BeDigit

Order management

Order management that fits your company

Every order in one place: who owns it, what state it is in, what it is waiting for and what it costs. No more digging through emails and spreadsheets. We build it around how orders actually move through your company.

Sound familiar?

Orders live in Excel and email

You find out an order’s status by calling around. And everyone has a different version of the spreadsheet.

One person keeps track of deadlines

When they are away, nobody knows what needs to ship, be ordered or be invoiced that day.

Invoices get forgotten

A finished job waits for weeks because the information never made it from the workshop to accounting.

Off-the-shelf tools don’t fit

Generic systems have hundreds of features, but not your statuses, exceptions and approvals.

What the system does

  • Order statuses that match your process
  • Deadlines, tasks and reminders for the right people
  • Documents, photos and notes on each order
  • Quotes, estimates and actual costs
  • An overview for management: what is in progress and what is late
  • History: who changed what and when
  • Mobile access, including for field staff
  • Integration with accounting and your e-shop
  • Migration of your existing Excel data

How we get there

  1. 1

    Free consultation

    We walk through how an order travels from enquiry to invoice and where it gets stuck.

  2. 2

    Design and estimate

    We design the screens and order statuses. You get an hour and price estimate for the first version.

  3. 3

    First version

    Depending on scope, within a few weeks you track your first real orders. We migrate the Excel data.

  4. 4

    Growth

    Based on real use we add the next steps: costing, accounting integration, mobile.

Why not an off-the-shelf order system

Off-the-shelf order systems work well if your company works like most others. Trouble starts with the exceptions: an order split between two workshops, approval above a certain amount, special prices for regular customers. The software either can’t do it, or you work around it with a spreadsheet again.

A custom system does only what you need and uses your own words for things. People learn it quickly and actually use it, which is what matters most with business software.

If an off-the-shelf tool is enough for you, we’ll tell you during the consultation. There’s no point paying for development of something that already exists.

Pricing

€50/hour

Development is billed at €50 an hour. A simple order system for one area typically costs €2,000 to €6,000. You get an estimate per stage after a free consultation.

What would your system cost?

Answer seven questions and see a ballpark price right away. Then send the estimate with your enquiry in one click.

How many areas should the system cover?

An area is, for example, orders, inventory, service or attendance.

How many people will use it?
Will people have different permissions?
How many other systems should it connect to?

Accounting, e-shop, CRM, email…

Do we migrate data from spreadsheets?
Do you need it on mobile?
Will your customers use it too?

Ballpark estimate

€2,000to €3,500

40–70 hours of work at €50/hour.

This is a rough estimate. We’ll give you an exact price after a consultation where we go through the details. Often the first version can be smaller and cheaper.

Send an enquiry with this estimate

Frequently asked questions

How much does a custom order system cost?

Development is billed at €50 an hour. A simple order system for one area typically costs €2,000 to €6,000. After a free consultation you get an estimate split into stages.

How soon can we start using it?

Depending on scope, we usually deploy a first version with the key features within a few weeks. More features are added step by step while you use it.

Will you migrate our Excel data?

Yes. We move orders, customers and history from your spreadsheets into the new system so you don’t start from scratch.

Do we own the system and the data?

Yes. The software and the data are yours, you get all access and you don’t depend on us.

Where do orders get lost in your company today?

We reply within 24 hours and the consultation is free.

Discuss order tracking